Requests stall between several departments.
With WQ3
Define the reviewers and approvers before the document reaches the supplier.
Procurement solutions
Move procurement documents from internal approval to supplier signature
Give requests, reviews, approvals, and signatures a clear sequence with one status procurement can follow.
Where work stalls
Replace scattered follow-up with a clear workflow
Connect each recurring problem to a practical step the team can follow.
Suppliers work from different locations.
With WQ3
Send the agreement to the external party for remote signature after approval is complete.
Multiple copies make the approved version unclear.
With WQ3
Keep the document journey and completed copy connected to one workflow.
A practical example
How the document moves between participants
A simplified recurring workflow; participants and order can be adjusted around your organization’s process.
Document workflow04
Requester
Prepare the document
The requester prepares the purchase order or agreement with the required details.
Reviewing teams
Review and approve
Finance, legal, and authorized approvers act in the defined order.
Authorized signer and supplier
Sign
The approved document moves to internal and external signers.
Procurement
Close the request
The team follows completion and retains the final copy.
Work-related capabilities
What this team needs inside WQ3
Approval before supplier signature
Collect the required internal decisions before an agreement reaches the external party.
Explore solutionDefined signing sequence
Organize the requester, reviewers, authorized signers, and supplier roles.
Explore solutionBusiness-system connections
Explore ways to connect WQ3 with the systems where procurement work begins.
Explore solutionRecurring documents
Start with the documents the team handles every day
- Purchase orders
- Supplier agreements
- NDAs
- Delivery acknowledgements
- Purchase requests
- Agreement amendments
- Supply contracts signed with a token or remotely
- Driver and courier contracts by bulk send
Clarity and control
See where the document is and what happened
The workflow structure helps you follow participants and the completed copy without unsupported legal or regulatory claims.
01
Internal approval before external sharing.
02
A clear sequence for reviewers and signers.
03
A status and completed copy connected to each transaction.
Next step
Explore related documents and capabilities
Start your team’s first signing workflow
Create your WQ3 account, or talk to our team about the documents and roles you want to organize.
Documents to include in your procurement process
Plan for the supporting documents as well as the main agreement. For each document, identify the participants, signing requirements and evidence your team will need later.
Purchase requests and purchase orders
Define the required reviewers and authorized approvers before preparing the document for signature.
Supplier agreements, NDAs and amendments
Assess signing requirements for each document separately, including amendments that need their own review.
Delivery acknowledgements
Include acknowledgements in your document planning, with the intended signers identified before sending.
Supply, driver and courier contracts
Use remote or token signing for supply contracts where required. Driver and courier contracts can use bulk send.
A practical checklist for each signing request
1. Establish requirements. Decide who must sign, confirm signing authority separately, and identify any requirement for account verification or a particular signing level.
2. Prepare the signing setup. Use a reusable template where useful, then check the document’s details, intended recipients and information each recipient should receive.
3. Check the sequence. Confirm that the configured participants and order reflect the required internal decisions before external signature. Select each signer’s level before sending.
4. Review before release. Documents are locked once sent, so check the version and recipients first. Each signer receives an individual, private signing link.
5. Prepare the handover. After completion, review the recorded actions and keep the final file, completion certificate and verification reference together as your team’s filing practice.
Match the signing level to the document’s requirements
WQ3 has exactly three signing levels. Choose according to the agreement’s requirements, not its title alone; different signers can use different levels in the same document.
Electronic signature
Suitable for everyday agreements. Consider it for routine supplier agreements, NDAs or delivery acknowledgements when their requirements allow. Signers use a secure invitation link on any device.
Remote signing
Choose for formal or high-value supplier agreements and supply contracts where remote signing meets the required signing form.
Token signing
Choose for formal or high-value supply contracts where token signing is required. Confirm the receiving organisation’s requirements before selecting this level.
Follow deadlines and review the evidence
As an internal working practice, assign responsibility for reminders and record the deadlines your procurement team needs to follow. Use document status to guide follow-up; these are procedural recommendations, not claims about automated reminder or deadline features.
Keep identity requirements separate: eKYC is an optional account-verification add-on that can be required with any signing level. It is not a fourth level.
Review the audit trail to see who did what and when, from sending through final signature. Every completed document includes a completion certificate.
To verify a signed contract, scan the QR code on the final file or certificate. The public check page needs no account and shows signer names, signing levels and timestamps. Compare the file’s SHA-256 fingerprint with the stored fingerprint; investigate a mismatch before relying on the copy.
WQ3 is aligned with Egypt’s E-Signature Law No. 15 of 2004. Verification supports review but does not establish signing authority or replace assessment of applicable legal conditions.
Frequently asked questions
How should we choose a signature level for a supplier agreement?+
WQ3 offers three levels: electronic signature, remote signing, and token signing. Use electronic signature for everyday agreements, and consider remote or token signing for formal or high-value contracts, according to their requirements. You can assign a different level to each signer in the same document.
Does verifying a supplier representative's identity prove their authority to sign for the company?+
The eKYC add-on verifies the account holder's identity and can be required with any signature level; it is not a separate signing level. Authority to bind the supplier company is a separate question, so procurement should review the appropriate authorization documents.
What if the supplier requests changes after the document has been sent?+
WQ3 locks documents once sent, so treat changed terms as a revision requiring review rather than a silent edit to the sent copy. Route the revised terms back to the relevant approvers before sending them for signature, so internal approval covers what both parties will sign.
What evidence can we retain for a later procurement review?+
Every completed document includes an audit trail and completion certificate recording actions, participants, and timing. Keep these with the final contract and relevant purchasing records to support internal review, rather than relying on the signature page alone.
How can finance or an auditor verify a supplier contract copy?+
Every contract signed through WQ3 has a public verification page accessible without an account, using the QR code and reference on the final file and completion certificate. Verification compares the file's SHA-256 fingerprint with the stored fingerprint to reveal changes, and displays signer names, signature levels, and the timestamp of each step.