Audit trail
Every completed document comes with a record of each action and a completion certificate.
Features
Audit trail
Every action on a document is recorded, from sending to final signature, in a clear audit trail.
Why teams use it
See who did what and when.
The trail travels with the completion certificate.
Supports internal review and record keeping.
Related
Security
How WQ3 protects documents through the signing workflow.
Electronic signature
Let every signer sign business documents electronically from a secure invitation link, on any device.
Read the record in the context of signature level
When reviewing a completed agreement, look beyond the signer’s name to the signature level used. WQ3 supports electronic signature, remote signing and token signing, with a different level available for each signer in the same document. The public check page shows signer names, signature level and the timestamp of every step.
This context helps a reviewer assess whether the chosen signing approach suits the agreement’s requirements. Account verification through eKYC is a separate add-on available with any level, not a fourth signing level. Keep evidence about signing activity distinct from evidence about how the account holder’s identity was verified.
Connect the record to the file you are reviewing
An activity record explains the signing process; a document fingerprint helps establish whether you are examining the matching file. WQ3 uses a SHA-256 fingerprint to compare a file with the stored fingerprint and reveal changes after signing. These checks serve different purposes: a sequence of events alone does not establish that a circulating copy is unchanged.
For a practical review, start with the QR code on the final file or completion certificate and open the public check page. Review the fingerprint comparison alongside signer details and timestamps. If the fingerprint differs, investigate the copy before relying on its contents; a mismatch alone does not explain who changed it or why.
Prepare a clear agreement handover
Someone who did not send or sign an agreement may need to review it later. As a record-management practice, keep the final file, completion certificate and verification reference together in your organisation’s agreement records. This is a recommended filing approach, not a statement about WQ3’s storage duration or retention policy.
Before handing over the file, identify the review questions: are the signers the expected parties, are the signature levels appropriate, and does the file match the stored fingerprint? The public check page lets a reviewer inspect verification details without an account. Avoid assuming that separate internal approvals occurred unless those approvals are documented.
Understand what the evidence can—and cannot—settle
An audit trail provides useful context for assessing an electronic agreement, rather than a standalone legal guarantee. Egyptian E-Signature Law No. 15 of 2004 and its executive regulations recognise electronic signatures and documents when their conditions are met. WQ3 is aligned with this framework through controls including identity checks and tamper-evident final documents.
For formal or high-value agreements, choose signature levels and identity requirements before sending, rather than expecting the record to remedy an unsuitable choice afterward. Assess the trail alongside the agreement’s contents and applicable legal requirements. Questions about capacity, authority or interpretation may require legal review beyond the recorded signing activity.
Explore more
Related pages
Electronic signature
Let every signer sign business documents electronically from a secure invitation link, on any device.
Learn moreSend documents for signature
Send any business document for signature in a few steps and follow its progress until it is complete.
Learn moreMultiple signers on one document
Add every approver and signer a document needs, each with their own fields and role.
Learn moreSigning order
Define the exact order in which approvers and signers act, and WQ3 enforces it.
Learn moreDocument templates
Save the documents you send most often as templates with fields, roles and signing order ready.
Learn moreBulk send
Send the same document to many recipients at once, each receiving their own copy to sign.
Learn moreStart your first signing journey today.
Create your WQ3 account, or talk to us about your organization’s requirements.
Frequently asked questions
Does the audit trail alone prove the account holder’s identity?+
Recorded activity is not a substitute for identity verification. WQ3 offers eKYC account verification as an add-on usable with all three signing levels.
Does a reviewer need a WQ3 account?+
No account is needed for the public check page, which shows signer names, signature level and the timestamp of every step.
How does the audit trail differ from the document fingerprint?+
The trail explains signing activity; the SHA-256 fingerprint checks whether the file matches the stored fingerprint. They are complementary checks.
Does a fingerprint mismatch mean fraud?+
It means the file does not match the stored fingerprint, not necessarily why it differs or with what intent. Investigate before relying on it.
Does an audit trail guarantee every agreement’s legal validity?+
No. Legal validity depends on applicable conditions and circumstances. The record supports that assessment rather than replacing it.