Contracts stall between printing, scanning, and delivery.
With WQ3
Prepare, approve, and send the document from one digital workflow.
Human resources solutions
Send employee documents and keep every signature on track
From offer approval to employee signature, keep the participants, document, and status in one workflow HR can follow.
Where work stalls
Replace scattered follow-up with a clear workflow
Connect each recurring problem to a practical step the team can follow.
It is difficult to see who still needs to act.
With WQ3
Follow each participant’s status and see where the document is without scattered follow-up.
Policy acknowledgements repeat across many employees.
With WQ3
Start with a consistent template and send an individual copy to every required employee.
A practical example
How the document moves between participants
A simplified recurring workflow; participants and order can be adjusted around your organization’s process.
Document workflow04
Human resources
Prepare the contract
HR starts with a template and adds the employee and role details.
Line manager
Approve the details
The manager reviews the document and acts before it is sent onward.
Employee
Sign
The employee receives the document and signs on their preferred device.
Human resources
Track completion
The completed copy and participant actions remain visible in one place.
Work-related capabilities
What this team needs inside WQ3
Employee document templates
Keep recurring fields and roles ready for offers and employment contracts.
Explore solutionSend to employee groups
Create a separate copy for every recipient when distributing a repeated document.
Explore solutionManager and employee sequence
Choose when a manager approves and when the document moves to the employee.
Explore solutionRecurring documents
Start with the documents the team handles every day
- Offer letters
- Employment contracts
- Policy acknowledgements
- Leave requests
- Employee data changes
- HR letters
- Offer letters with a quick electronic signature
- Employment contracts signed with a verified account (eKYC)
- Bulk send of policies to new hires
Clarity and control
See where the document is and what happened
The workflow structure helps you follow participants and the completed copy without unsupported legal or regulatory claims.
01
A clear status for each document and participant.
02
A defined approval and signing sequence.
03
Document action history and the completed copy.
Next step
Explore related documents and capabilities
Start your team’s first signing workflow
Create your WQ3 account, or talk to our team about the documents and roles you want to organize.
Build your HR document checklist
Separate recurring employee paperwork by purpose before choosing recipients, signing requirements and the copy your team will retain.
Offer letters
Use an electronic signature for an everyday offer, with the candidate able to review and sign from their device.
Employment contracts
Choose the signing level to suit the contract’s requirements. Add optional eKYC account verification when the signer’s identity must be proven.
Policy acknowledgements
For new-hire policies or repeated acknowledgements, distribute an individual copy to each required employee.
Leave requests
Include leave requests in your document checklist and identify the participants who need to act.
Employee data changes
Before sending a data-change document, check that its personal information is appropriate for every intended recipient.
HR letters
Decide who needs to receive or sign each letter, rather than assuming every HR document needs the same treatment.
A pre-send and handover sequence for HR
1. Check the contents. Review employee details, dates and obligations before sending. WQ3 locks documents once sent, so make content review part of preparation.
2. Check access. Confirm recipients and the information each should receive. Access controls include roles, permissions and individual invitations; careful recipient selection remains your team’s responsibility.
3. Set the requirements. Define signing authority, the level for each signer and any account-verification requirement separately. One document can use different signing levels for different participants.
4. Check the route. Confirm that the approval and signing sequence reflects your internal requirements before invitations go out. Each signer receives a private signing link.
5. Prepare the handover. After completion, review the recorded actions. As a filing practice, keep the final file, completion certificate and verification reference together for whoever reviews the employee record later.
Match the signing level to the document’s requirements
WQ3 has exactly three signing levels. Choose according to the agreement’s requirements, not its title alone; confirm any required signing form with the receiving organisation.
Electronic signature
Fits everyday agreements, including routine offer letters. Consider it for other everyday HR documents where your requirements allow.
Remote signing
An option for formal or high-value employment contracts, or where the organisation requires a digital certificate.
Token signing
Also an option for formal or high-value contracts and digital-certificate requirements. Confirm the required form before selecting between remote and token signing.
Optional account verification
eKYC is an account-verification add-on, not a signing level. It can be required with any of the three levels when identity must be proven.
Keep follow-up separate from proof of completion
For reminders and deadlines, establish an internal follow-up schedule and use participant status to identify outstanding actions. Treat this as your team’s procedure, not a claim of automated reminders or deadline enforcement.
For audit, review who acted and when. Every completed document includes an action record and completion certificate; a tamper-evident audit trail is included across all listed plans.
To verify a signed employment contract, scan the QR code on the final file or completion certificate. The public check page requires no account and shows signer names, signing levels and recorded timestamps.
Check the file’s SHA-256 fingerprint against the stored fingerprint. Investigate a mismatch before relying on the copy. A match supports file integrity, but does not establish signing authority or approve the contract’s terms.
Frequently asked questions
How should HR choose a signature level for employee documents?+
WQ3 offers three levels: electronic signature, remote signing and token signing. Use electronic signature for everyday agreements, and consider remote or token signing for formal contracts or when your organisation requires a digital certificate. You can assign a different level to each signer in the same document according to the contract’s requirements.
Is eKYC verification of an employee’s account a separate signing level?+
No. eKYC is an account-verification add-on that checks the account holder’s identity, not a fourth signing level. HR can require an eKYC-verified account with any of the three signing levels when its process requires proof of signer identity.
Does signing an employment contract electronically satisfy every legal requirement?+
Egypt’s E-Signature Law No. 15 of 2004 gives electronic signatures and documents legal validity when its conditions are met, and WQ3 is aligned with that law and its executive regulations. A signature alone does not establish that an employment contract meets every applicable legal requirement; have legal counsel review its terms and any mandatory formalities.
What evidence can HR consult when reviewing a signed contract?+
Every completed document includes an audit trail and completion certificate to help establish who acted and when. A public check page, accessed through the QR code or reference, also lets reviewers confirm authenticity without an account, while a SHA-256 fingerprint comparison reveals changes to the file.
What should HR check before sending an employee document for signature?+
Review employee details, document terms, participants and required signature levels before sending, because documents are locked once sent. Each signer receives a private link showing only what is theirs, so checking that the correct participants are selected is an important step in protecting employee information.